BENEFITS OF E-SUBMISSION
We provide quality service to our customers so that you can do the same for yours.
Reliable, Fast, and Efficient
Imagine electronically submitting documents to all 99 Iowa counties. All you need is a computer and a scanner!
No More Waiting
Want to make better use of your time? No more waiting on the mail, driving to the recorder’s office or standing in line.
Imagine same-day document recording and fast error-correction (sometimes in a matter of hours).
When you consider e-submission, you can think of saving time and money. No extra envelopes, time or extra postage. Your document can be recorded in a few minutes by using this streamlined approach.
A NO-CONTACT OPTION!
Submit documents to recorders in all 99 Iowa counties from the safety and comfort of your own home or office.
Hear It From Our Customers
At Iowa Land Records, we know how important it is to not just set up our customers, but to set them up for success. Read how these customers found their success and learn about the benefits of recording with e-submission.
Having the ability to use the Iowa Land Record’s e-submission process has made the recording process easier, more efficient, and allows the client to receive a copy of the recorded document sooner.
Our experience with e-submission has been amazing. We’ve been able to see our documents recorded within hours, instead of the days or weeks a mail-in process would take.
I enjoy being able to know promptly if there is an issue with something I have filed. Sending documents back and forth in the mail takes time. This allows customers to move forward faster.
Frequently Asked Questions
How much does it cost to submit documents electronically through Iowa Land Records?
Customers are charged standard county recording fees plus a $3 e-submission fee per document. There are no fees for Declaration of Value and Groundwater Hazard documents. There are no application fees or fees to set up your account.
Who reviews the documents I submit through the Iowa Land Records e-submission service?
County recorders in all 99 counties use Iowa Land Records. The local recorder for the county that corresponds to your document will review, then approve or decline your submission.
How can I pay for my submission?
Customers have a few options for payment:
- ACH/EFT - Funds will be deducted from your account on the day of recording. During the setup process, we will check with your bank to ensure that an ACH block is not on the account.
- Credit or Debit Card - There is a surcharge of .01865% of the recording fee in addition to the $3.00 service fee.
You will not be charged until your document is successfully recorded.
Learn more by watching this video: How Can I Pay for My Electronic Submission.
How is e-submission different than over-the-counter or mail submissions?
There are a variety of benefits to e-submission, including the following:
- Documents are reviewed within 24 hours or one business day
- No waiting on the mail
- No postage or courier fees
- No waiting in line
- Faster error correction
- Secure file transmission
What types of documents can I submit using e-submission?
Any document you can submit to an Iowa county recorder can be submitted via e-submission.
Are there reports to help my accounting team reconcile our transactions?
Yes! There is a report that shows the payment history. This lets customers reconcile changes for any given period.
How will I know when my document has been recorded?
Iowa Land Records sends our customers a series of emails through the e-submission process so you know the status of your document. This includes information on any fee change, whether the document needs to be corrected, and when the document has been successfully recorded.
Learn more by watching this video: Understanding the Status of My E-Submission.
Is there a way to obtain the official recorded document with the recording stamp after it has been recorded?
Yes. There are several ways to obtain a PDF copy of your final recorded document for your records. You will receive an email with a link to the digital file when your document is recorded. If you can’t access the document via the link in your email message, you may download the PDF from the "recently recorded" documents section in the e-submission application. You can also visit the search portal to search for a document.
Is there training available for my team to learn how to use e-submission?
Iowa Land Records offers e-submission webinars, which include a live step-by-step demonstration of the e-submission service. In addition to these webinars, our team is happy to set up a live training with members of your team. We also have a variety of helpful video tutorials and training guides to help you understand the e-submission process.
Learn more by visiting our Resources page.